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HP Deskjet 1220c and HP Deskjet 1180c Professional Series Printers - Remote Driver Installation for a Locally Shared Printer

Overview
This document explains how to share the HP Deskjet 1220c and HP Deskjet 1180c series printers in a locally shared network configuration. In a locally shared network environment, the printer is connected directly to the port of a computer. This computer is known as the host computer. The host computer can then be configured to allow other computers on the same network, called client or remote computers, to use (or share) the printer.
Figure : Locally shared configuration
Locally sharing a printer is a low cost, easy way for multiple users to share a printer. It is recommended only for small workgroups with a small number of users, or for a group requiring limited printer usage.
Before the HP Deskjet 1220c or HP Deskjet 1180c series printer can be shared on the network, ensure that the following conditions have been met:
  • The host computer has been set up correctly in the networking environment. Refer to the documentation that comes with your network operating system for more information.
  • Networking software and protocol must be present on both the host and remote computers.
  • The printer driver should be installed and working properly on the host computer.
     note:
    If your host is running Novell NetWare 3.12, 4.1x, or 5.x, please refer to the documentation that comes with Novell on how to set up a local printer.
Host configuration
After the printer driver has been installed on the host computer, it must be shared to allow other users to access it through the network. Steps are provided below for sharing the printer from a Windows 95, Windows 98, and Windows NT 4.0 host computer.
Windows NT 4.0
 note:
Administrator privileges are required to configure the printer for sharing in Windows NT 4.0.
  1. Click Start, then click Settings, and then click Printers.
  2. Right-click the HP Deskjet 1220c Printer icon and click Sharing.
  3. Click Shared and enter a Share Name for the printer (for example, type DJ 1220C). This is the name that remote computers will use to access the printer.
  4. Windows NT 4.0 allows printer drivers for multiple operating systems to be assigned to a printer. For example, a Windows 95/98 client computer can request the Windows NT server to send a compatible printer driver across the network, provided one has been assigned to the printer. These drivers are commonly referred to as alternate drivers. If the client and server both run the same operating system, an alternate driver is not necessary. An alternate driver should be installed if you are using a Windows NT server with Windows 95/98 clients.
    If an alternate driver is not needed, click OK. Otherwise, the alternate driver for Windows 95/98 clients may be installed onto a Windows NT 4.0 server using the follow steps:
    1. Highlight the Windows 95 operating system from the Alternate Drivers listing and choose OK.
    2. A prompt will appear requesting the location of the driver's .INF file. Browse to the Starter CD's \WINDOWS\PCL3\WIN9X\ENU folder and select the HP1220C.INF file.
    3. Choose OK to install the alternate driver.
      Follow the instructions below to install an Additional Driver for Windows 95/98 clients for a Windows 2000 server:
    1. Click the Additional Drivers button.
    2. Place a check mark next to "Intel Windows 95 or 98" and click OK.
    3. Insert the Starter CD for the printer into the CD-ROM drive and click OK.
    4. Click Browse and locate the \\WINDOWS\PCL3\WIN9X\ENU folder.
    5. Click Open then OK to confirm the additional driver directory.
  5. Close the Printers window. The printer should now be accessible to other network users.
     note:
    The printer driver must be installed and configured for each remote computer that will be using the printer. Follow the instructions in the Remote Configuration section below to configure the network clients.
Windows 95 and 98
  1. Click Start, then click Settings, and then click Control Panel.
  2. Double-click the Network icon and click File and Printer Sharing.
  3. Check the option "I want to be able to allow others to print to my printer(s)" and click OK.
  4. Click OK and close the Control Panel window.
  5. Click Start, then click Settings, and then click Printers.
  6. Right-click the HP Deskjet 1220c Printer icon and click Sharing.
  7. Click Shared As and enter a Share Name (for example, DJ 1220C).
  8. Click OK and close the Printers window. The printer should now be accessible to other network users.
     note:
    The printer driver must be installed and configured on each remote computer that will be using the printer. Follow the instructions in the Remote Configuration section below to configure the network clients.
Remote configuration
After the printer driver has been configured for sharing from a host computer, the driver must be installed on each of the remote computers to access the printer. Any one of the three installation methods below may be used to configure a Windows 95, Windows 98, or Windows NT 4.0 client to use a locally shared printer.
Install the driver using Point and Print
 note:
If the host is running Windows NT 4.0 or Windows 2000 and you wish to install Windows 95/ 98/Millenium Edition drivers to remote computers over the network, the Windows 95 alternate driver must be installed on the host computer. Refer to the Host Configuration section above for instructions on installing the alternate driver.
After the printer driver for the HP Deskjet 1220c or HP Deskjet 1180c series printer has been configured for sharing from the host computer, a Point and Print installation may be used to install the printer driver onto remote computers. A Point and Print installation will copy the required printer driver files from the host system to the remote system (across the network). This eliminates the need to take the CD or installation floppy disks (created using the Make Disk Software utility on the CD) to each computer that will need to use the printer.
The remote computer may be configured to use the host printer using any of the following Point and Print installation methods.
  • Dragging a document onto a network printer icon.
  • Dragging a network printer icon into the Printers Folder.
  • Double-clicking a network printer icon.
  • Right-clicking a network printer icon and selecting Install.
     note:
    The network printer icon can be found using the Network Neighborhood (or My Network Places for Windows 2000). Open the Network Neighborhood icon on the Windows Desktop and locate the entry for the host computer. The name of the network printer icon will be the same as the Share Name that was created in the Host Configuration section.
Installing the driver using Add Printer in Windows 2000
The following instructions may be used to configure client computers using the Add Printer Wizard:
  1. Click Start, then click Settings, and then click Printers.
  2. Double-click Add Printer and then click Next.
  3. Click Network and then click Next.
  4. In the Name box, enter the network path to the printer. The printer's full network path consists of the host computer name and the Share Name given to the printer in the Server Configuration section. The network path will have the form: \\ComputerName\PrinterShareName.
     note:
    To browse the network for the printer, click Next without specifying a printer name or URL. After locating the printer, highlight it.
  5. Choose Next.
  6. Choose OK and follow the instructions on the screen to complete the installation of the printer driver.
Installing the driver using the Add Printer Wizard in Windows 95/98 and NT 4.0
After the printer driver for the HP Deskjet 1220c or HP Deskjet 1180c series printer has been configured for sharing from the host computer, the following instructions may be used to configure the remote computer using the Add Printer Wizard:
  1. Click Start, then click Settings, and then click Printers.
  2. Double-click Add Printer.
  3. When asked how the printer is attached to the computer:
    • For Windows 95 or 98, click Network Printer and then click Next.
    • For Windows NT 4.0, click Network printer server and then click Next.
  4. In the box provided, enter the network path to the printer. The printer's full network path consists of the host computer name and the Share Name given to the printer in the "Server configuration" section. The network name will have the form: \\ComputerName\PrinterShareName. Alternatively, Windows NT 4.0 users may select the printer from a list of Shared Printers. Windows 95 and 98 users may click Browse to locate the printer.
  5. Once the printer has been entered or highlighted from a listing, click OK and follow the instructions on the screen to complete the installation.
     note:
    If the host is running Windows NT 4.0 and you wish to install Windows 95 or 98 drivers to remote computers over the network, the Windows 95 alternate driver must be installed on the host computer. Refer to the Host Configuration section above for instructions on installing the alternate driver.
Install the driver using the driver's SETUP.EXE program
After the printer driver for the HP Deskjet 1220c or HP Deskjet 1180c series printer has been configured for sharing from the host computer, the following instructions may be used to configure the remote computer using the printer driver's SETUP.EXE program:
  1. Insert the HP Deskjet 1220c or HP Deskjet 1180c Starter CD into the CD-ROM drive. The menu for the Starter CD should appear automatically. If not, the following steps may be used to run the installation program.
    1. Click Start and then click Run.
    2. In the Open box, type the letter of your CD-ROM drive followed by :\SETUP.EXE and then press Enter. For example, if the CD-ROM drive letter is D, type D:\SETUP.EXE and press Enter.
  2. When asked how the printer is attached to the computer, click Connected via the network and click Next.
  3. Click Client Setup and click Next.
  4. Click Browse.
  5. Either type in the network path to the printer or locate the printer in the Microsoft(R) Network listings. The printer's full network path consists of the host computer name and the Share Name given to the printer in the "Server configuration" section. The network name will have the form: \\ComputerName\PrinterShareName.
  6. Click OK once the printer is highlighted or entered, and then click Next. Follow the instructions on the screen to complete the installation.

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